Invoice processing fully automated and paperless

	"Due to CapturePay our invoice processing is now completely paperless. All paper documents are disposed of after scanning. In addition, the smooth availability of the documentation in the course of the March 2009 sales tax audit was a remarkable proof of the solution's success."
Volker Dostmann Chief Finance & Controlling Officer

There were several reasons for the long throughput times of vendor invoices at Cofely: on the one hand, the decentralized mailroom and on the other hand, the also decentralized account assignment and approval. This process resulted in the lack of financial transparency, problems in the financial management, lost invoices and long processing times. Claims that were already in the company’s possession could only be specified after their approved arrival at accounting.

Cofely therefore launched a project to introduce an automated invoice solution. In doing so, the stated objectives of the company were a central mailroom and a consistent accounts payable process without any manual interfaces. At the same time, the existing ARTS archiving system was to be integrated and optimized.

The decentralized receipt of invoices is a thing of the past. Today, over 200,000 invoices with a total of 600,000 pages by more than 20,000 suppliers are being scanned every year at two central workplaces. Besides paper invoices, also e-invoices are being processed by the solution. Cofely is filing all invoices in the ARTS archive directly after scanning. Thanks to electronic filing, searching efforts have been reduced significantly.

Further information:
Project description Cofely English (PDF)
Direct your questions about the project or order the project description here